Exhibiting FAQs

FAQs

*Prospective Exhibitor
*Booth Set-up
*Miscellaneous
*Travel
*Registration and Badges


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Prospective Exhibitor

Q: What is included in my booth rental fee?

A: Included as part of your booth space rental fee is:

10’ high backwall drape

3’ side rail dividers

7” x 44” ID Sign

24 hour general security for the exhibit hall – not individual booths

Brownfields 2006 Final Program Listing (if submitted by cut-off date)

Post-show attendee list

**Please note the items NOT included in your space cost: booth carpet, electrical, labor, additional signage, material handling, shipping, telephone, internet, audio visual, booth furnishings, hotel, travel, floral, etc.

Q: How do I purchase a booth, and how much do they cost?

A: For availability and pricing information please contact your trade show sales representative (listed below) or click here to access the online exhibit space contract.

Nancy Monahan
info@browfields2006.org
(703) 425-1186 x123

Q: What booth spaces are available?

A: Click here to view the current floor plan.


Booth Set-up

Q: When can we move in to our booth?

A: Information will be provided in the exhibitor service kit, which will be available in August 2006.

Q: When can we break down our booth?

A: Information will be provided in the exhibitor service kit, which will be available in August 2006.

Q: Can I use my own dolly/hand truck and move my stuff in to my booth?

A: An exhibitor may “hand carry” material to and from their booth – you will want to enter through the front of the convention center. Unloading or reloading at the dock or any and all contracted carriers will be handled by the show decorator. Please refer to Union Rules and Regulations located in the exhibitor service kit. If you have any questions, please contact the show decorator.

Q: Can I set-up my own booth?

A: Full time employees of the exhibiting companies may set-up their own exhibit with the assistance of the local union. Any labor services that may be required beyond what your regular full time employees can provide, must be rendered by the Union.

Q: How do I find out my booth number and/or where I am located on the show floor?

A: Click here to view the current floorplan.

If you have problems reading the floorplan you may call Nancy Monahan at (703) 425-1186 x123.

Q: How do I order items for my booth (i.e. carpet, electrical, furniture)?

A: Refer to your service kit order forms, or go online to (website link to be provided in August 2006) and download the necessary forms. If you have questions about filling out the forms, please contact the show decorator.

Q: When will I receive my Exhibitor Service Kit, and what does it include?

A: Exhibitor service kits are sent out 30-60 days prior to the beginning of the show. Exhibitors that have paid for their booth space in full will be sent their Exhibitor Service Kit automatically. If you have paid in full and still have not received your service kit, please contract the show decorator.

Q: Where do I shop my booth materials?

A: The show decorator has the responsibility of receiving and handling all exhibit materials and empty crates. Shipping order forms are located in the Exhibitor Service Kit. Contact the show decorator if you have any further questions about shipping.

Q: Where can I find placement of other companies at Brownfields 2006?

A: Click here to view the current floor plan. You will see where all of the companies are currently located, including your neighboring booths.

Q: What are the deadlines for exhibiting?

A: Deadlines are listed in your service kit, or can be found online (weblink will be provided in August 2006). If you still have questions, please contact the show decorator.

Q: What does my insurance certificate need as additional insured for an Exhibitor Appointed Contractor?

A: If you are planning to use an outside contractor to install/dismantle your display, please completed and return the Intent to Use Exhibitor Appointed Contractor Form along with a copy of your Exhibitor Appointed Contractor General Liability Insurance Certificate or they will not be permitted on the show floor to service your exhibit.

The Certificate of Insurance must include coverage in the amount of $1,000,000 combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability. The following must be included or additional insured: Brownfields 2006, the Boston Convention Center, EPA, ICMA, CSC and Hargrove, Inc and certificate must cover the show dates including exhibitor move-in and move-out, along with the exhibiting company’s name and booth number.


Miscellaneous

Q: What is a program listing and how do I make sure my company is listed properly?

A: Once you have completed your exhibit space contract online, you will create a username (your email address) and password, then YOU are in control and can log on and post/change/update your company information. The information you post on the website will be downloaded before the show and used in the Brownfields 2006 final program.

HOW TO LOG ON AND UPDATE YOUR COMPANY INFORMATION:

Go to

Click on “Exhibiting”

Click on “Exhibitor Registration ”

Click on “Exhibit Profile”

Enter email and password (the email and password was selected by the person who filled out your online exhibit space contract.)

 

Q: How do I get an attendee list?

A: About four weeks after the conclusion of the show, you will be emailed a copy of the final attendee list.

Q: How do I upgrade my booth space?

A: Please contact your trade show sales representative (listed below).

Nancy Monahan
info@browfields2006.org
(703) 425-1186 x123

Q: What other opportunities are available for promoting my company?

A: There are several sponsorship opportunities that will enhance your presence at the show. Click here for more information.

Q: When is Brownfields 2007?

A: The dates for 2007 are not finalized yet.

Q: What is the dress for the show?

A: The conference is business casual.

Q: Who attends the show?

A:
Academia - 6%
Local Government - 30%
Federal Government - 16%
State and Tribal Government - 15%
Community Groups - 6%
Business/Industry - 27%

Q: How do I get a W-9?

A: Click on the link below to access a W-9.

TBG W-9.pdf


Travel

Q: Where is Brownfields 2006 being held?

A: The Boston Convention Center
415 Summer Street
Boston, MA
Phone: (617) 867-8286

Q: What hotels are offering special rates?

A: Exclusive discounts on hotel rates are available for Brownfields 2006 participants! Make your reservations as early as possible for best availability.

Click here to view the hotel and travel information section of this website. 

Q: How do I book a hotel?

A: Click here to view the hotel and travel information section of this website. 


Registration and Badges

Q: How do I register my booth personnel?

A: You can register your booth personnel online or by fax. Check the Brownfields 2006 website for more information - www.brownfields2006.org

Q: How many exhibitor badges do I get for my company?

A: Conference registration is free. However, we would prefer your limit your exhibitor badges to (4) per 10'x10' space.

Q: What are the registration hours?

A: Registration hours for Brownfields 2006 have not been determined as yet. Check the Brownfields 2006 website for more information - www.brownfields2006.org

Q: How do I make a change to my registration?

A: To make a change to your submitted registrations please contact CSC directly as they handle registration for Brownfields 2006.

E-mail: info@browfields2006.org or

Telephone: (877) 343-5374

Q: I am having problems registering on the website, is there someone I can speak to?

A: Please contact Kerry Keins at (703) 425-1186 x109.

Q: How can I find out/confirm that I am pre-registered?

A: To confirm registrations you will need to contact CSC directly. The contact information is listed below:

E-mail: info@browfields2006.org or

Telephone: (877) 343-5374

Q: When will I receive my badge?

A: You will be able to pick up your badge at the Registration Counter during the registration hours listed below.

(Registration hours to be determined shortly - check back for updates)

Q: Can I register onsite?

A: Yes, you will be able to register onsite.

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